What happens to my FASRC account when I leave, graduate, or become an external collaborator?

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When you leave Harvard, your Harvard accounts including your FASRC will, at some point, expire and be disabled. How and when that happens will vary by your job/enrollment type and/or any agreements made with the university by your department.

  • Faculty: Please contact us as soon as you’re able to let us know so that we can help transition any students to new labs and discuss the disposition of any data or equipment under our management. Core and storage are returned to our pool of resources. If you will have a continued affiliation appointment, please let us know this as soon as possible to ensure your account is not closed prematurely.
  • Staff: Your FASRC account will close when your appointment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you have an active Harvard appointment or Person-of-Interest affiliation. If you need continued access after leaving, please have your department head create a help ticket with details.
  • Researchers: Your FASRC account will close when your appointment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you have an active Harvard appointment or Person-of-Interest affiliation. After leaving, researchers may continue using FASRC resources under their Faculty Sponsor, if approved by the PI, for up to 90 days to finish current collaborative work. After 90 days, a Person-of-Interest  appointment is required. 
    * Researchers who have left the university will need to work with their PI/Sponsor to obtain a Harvard Person of Interest or Visiting Scholar appointment. Within FASRC, their designation will change to EXTERNAL, for accounting purposes. (This is processed with the university, not FASRC.) 
  • Grad Students: Your FASRC account will close when your enrollment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you are enrolled with an active sponsor.
    * Students who have left the university will need to work with their PI/Sponsor to obtain a Harvard “Person of Interest” or “Visiting Scholar” appointment. Within FASRC, their designation will change to EXTERNAL, for accounting purposes. (This is processed with the university, not FASRC.) Post graduation, students may continue using FASRC resources under their Faculty Sponsor, if approved, for up to 1 year to finish current collaborative work. 
  • Undergrads: Your FASRC account will close when your enrollment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you are enrolled with an active sponsor. 
    * Students who have left the university will need to work with their PI/Sponsor to obtain a Harvard “Person of Interest” or “Visiting Scholar” appointment. Within FASRC, their designation will change to EXTERNAL, for accounting purposes. (This is processed with the university, not FASRC.) Post graduation, students may continue using FASRC resources under their Faculty Sponsor, if approved, for up to 1 year to finish current collaborative work. 
  • External Users/Collaborators: Your FASRC account will expire based on the expiration date on file or at your PI/sponsor’s request. If you need continued access after expiration, please have your PI create a help ticket to let us know they will continue to sponsor you as an external user and to set an expiration date.
    * If the account will be active for more than 90 days, the PI and user should work to obtain a Harvard “Person of Interest” appointment. The PI/Sponsor is responsible for the usage and conduct of any external collaborators.

Approval to continue sponsorship must come directly from the PI/sponsor. We cannot accept forwarded emails as proof of sponsorship and must have a direct OK from the sponsor.
Please note that the FASRC cluster is intended only for Harvard-based research and/or research on projects connected directly to a Harvard PI. External users may not use the cluster for their own research or research not connected to their Harvard collaborator.
For questions about continuing your Harvard email and/or Key, please contact HUIT.

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