June 18 is a university holiday (Juneteenth). July 2 & 5 are university holidays (Independence Day)
Next monthly maintenance July 12th 7am-11am - [Details]
Annual MGHPCC Power Shutdown Aug 9-12 [Details and Schedule]
STATUS PAGE Some systems are experiencing issues.

Search Docs by Keyword

What happens to my FASRC account when I leave Harvard, graduate, or become an external collaborator?

When you leave Harvard’s employ, graduate, or your external collaboration or appointment otherwise ends, your Harvard accounts, including your FASRC account will expire and be disabled soon after. How and when that happens will vary by your job/enrollment type and/or any agreements/appointments made with the university by your department.

Individual home directories: If your account has cluster access, it will also have a home directory. Be aware that this home directory may be removed after the account is disabled. In general, we will try not to do so until at least 1 year after the account is disabled, unless we need to clear space for active accounts. When leaving, you should move any files that your lab may still need from your home directory to your lab’s share/storage.

  • Faculty: Please contact us as soon as you’re able to let us know so that we can help transition any students to new labs and discuss the disposition of any data or equipment under our management. Core and storage are returned to our pool of resources. If you will have a continued affiliation appointment, please let us know this as soon as possible to ensure your account is not closed prematurely.
  • Staff: Your FASRC account will close when your appointment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you have an active Harvard appointment or Person-of-Interest affiliation. If you need continued access after leaving, please have your department head create a help ticket with details.
  • Researchers: Your FASRC account will close when your appointment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you have an active Harvard appointment or Person-of-Interest affiliation. After leaving, researchers may continue using FASRC resources under their Faculty Sponsor, if approved by the PI, for up to 90 days to finish current collaborative work. After 90 days, a Person-of-Interest  appointment is required.
    * Researchers who have left the university will need to work with their PI/Sponsor to obtain a Harvard Person of Interest or Visiting Scholar appointment. Within FASRC, their designation will change to EXTERNAL, for accounting purposes. (This is processed with the university, not FASRC.)
  • Grad Students: Your FASRC account will close when your enrollment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you are enrolled with an active sponsor.
    * Students who have left the university will need to work with their PI/Sponsor to obtain a Harvard “Person of Interest” or “Visiting Scholar” appointment. Within FASRC, their designation will change to EXTERNAL, for accounting purposes. (This is processed with the university, not FASRC.) Post graduation, students may continue using FASRC resources under their Faculty Sponsor, if approved, for up to 1 year to finish current collaborative work.
  • Undergrads: Your FASRC account will close when your enrollment ends and your Harvard email account is closed. Otherwise, unless we are asked to set an expiration date, your FASRC account will remain open as long as you are enrolled with an active sponsor.
    * Students who have left the university will need to work with their PI/Sponsor to obtain a Harvard “Person of Interest” or “Visiting Scholar” appointment. Within FASRC, their designation will change to EXTERNAL, for accounting purposes. (This is processed with the university, not FASRC.) Post graduation, students may continue using FASRC resources under their Faculty Sponsor, if approved, for up to 1 year to finish current collaborative work.
  • External Users/Collaborators: Your FASRC account will expire based on the expiration date on file or at your PI/sponsor’s request. If you need continued access after expiration, please have your PI create a help ticket to let us know they will continue to sponsor you as an external user and to set an expiration date.* If the account will be active for more than 90 days, the PI and user should work to obtain a Harvard “Person of Interest” appointment. The PI/Sponsor is responsible for the usage and conduct of any external collaborators. A Standard PoI lasts for one year: PoI Guide

Approval to continue sponsorship must come directly from the PI/sponsor. We cannot accept forwarded emails as proof of sponsorship and must have a direct OK from the sponsor.
Please note that the FASRC cluster is intended only for Harvard-based research and/or research on projects connected directly to a Harvard PI. External users may not use the cluster for their own research or research not connected to their Harvard collaborator.
For questions about continuing your Harvard email and/or Key, please contact HUIT.

Was this article helpful?
0 out Of 5 Stars
5 Stars 0%
4 Stars 0%
3 Stars 0%
2 Stars 0%
1 Stars 0%
How can we improve this article?
Need help?
© The President and Fellows of Harvard College
Except where otherwise noted, this content is licensed under Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International license.