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Account Qualifications and Affiliations

If you are unsure whether or not you qualify for an RC account or what arrangements your school or department has with FAS Research Computing, this document may help you sort out these questions before requesting an account. If you then wish to proceed, click the following link to proceed to the account request tool.

POLICIES

Cluster access is intended only for legitimate purposes which benefit research at Harvard University. Access must be authorized by the faculty or management of the FAS and our partners, and by the staff of Research Computing. Account access should only be granted for the purposes necessary to accomplish the goals of Harvard University and its research projects. All active FAS RC account holders are subscribed to our notifications mailing list which is a requirement for all users.

Cluster usage and additional resources may be subject to charges to the PI, school, or department. All billing is done via Harvard internal 33-digit billing code. See our billing FAQ.

All account holders, whether Harvard affiliates or outside collaborators agree to be held accountable by the Harvard University Electronic Access and Information Security polices: http://huit.harvard.edu/information-technology-policies. In addition, researchers should make themselves familiar with the university research policies maintained by the Provost’s Office.

TIPS BEFORE SIGNUP

  • The majority of users will sign up as POSTDOC/RESEARCHER, GRAD STUDENT, UNDERGRAD, or STAFF. See Job Titles below for clarification.
  • When requesting FACULTY status during sign-up, you must have a Harvard faculty appointment and 33-digit billing code or your request may be rejected. Faculty accounts have additional controls and privileges and are provided only to those with faculty appointments.
  • If you have a non-faculty appointment but have PI rights and your own 33-digit billing string(s), you should select NON-FACULTY PI (your account and PI rights will need to be vetted before approval. FASRC may contact you for more information).
  • If you are a Harvard faculty member but wish to sign up as an individual collaborator under another faculty member’s cluster group, please choose POSTDOC/RESEARCHER as choosing FACULTY will require billing information and start the new lab setup process.
  • If you are faculty member at another university collaborating with a Harvard PI, please choose EXTERNAL.
  • If you are student or researcher at another university or company collaborating with a Harvard PI, please choose EXTERNAL.

 

PRIMARY AFFILIATIONS

  • FAS – Research Computing is primarily funded by the Faculty of Arts and Sciences. As such, active FAS affiliates (faculty, staff, researchers, post-docs, etc.) qualify for an RC account and general cluster use. FAS manages the basic cost, so there is no cost to FAS departments for access. Additional dedicated storage, hardware, or software may incur charge to the PI/Sponsor and a 33-digit billing code is required from each PI at signup.
  • Rowland Institute – Rowland is considered a part of the FAS and its appointed staff are eligible for RC accounts and cluster access. Additional dedicated storage, hardware, or software may incur charge to the PI/Sponsor and a 33-digit billing code is required from each PI at signup.
  • SEAS – Research Computing has an arrangement with the School of Engineering and Applied Sciences to provide high performance computing resources and accounts for many of their faculty and researchers. Cluster usage, additional dedicated storage, hardware, or software may incur charge to the PI/Sponsor and a 33-digit billing code is required from each PI at signup.
  • HCSPH – Research Computing has an arrangement with the Harvard T. H. Chan School of Public Health to provide cluster access. Accounts for faculty, staff, researchers and other appointed user are billed to HCSPH. For more details and account sign-up instructions, please see our dedicated HCSPH overview and Q&A pages. Additional dedicated storage, hardware, or software may incur charge to the PI/Sponsor and a 33-digit billing code is required from each PI at signup.
  • IQSS – Our agreements with the Institute for Quantitative Social Science are very specific and all on-boarding to the cluster for their users is handled by IQSS. If unsure how to proceed, please discuss with your IQSS partners or contact FASRC.
  • HBS – Faculty members from The Harvard Business School should first contact HBS research computing to determine your needs and before signing up. Cluster usage, additional dedicated storage, hardware, or software may incur charge to the PI/Sponsor and a 33-digit billing code is required from each PI at signup.
  • HMS – The Harvard Medical School maintains its own cluster (Orchestra). You can find more information from them at: https://rc.hms.harvard.edu/#orchestra.
    HMS faculty who do wish to establish a lab group on the FAS cluster can sign up for an account with FASRC. Cluster usage, additional dedicated storage, hardware, or software may incur charge to the PI/Sponsor and a 33-digit billing code is required from each PI at signup.
  • Hospitals – The hospitals are not Harvard-owned entities and we are not able to bill or support external entities. If you are from one of the hospitals but also have an HMS faculty appointment and an Harvard 33-digit billing code, see HM above.
  • HKS/GSD/Radcliffe/Law – Faculty from other schools within Harvard who wish to establish a lab group on the FAS cluster can sign up for an account and we will be in touch to discuss access and billing. Cluster usage, additional dedicated storage, hardware, or software may incur charge to the PI/Sponsor and a 33-digit billing code is required from each PI at signup.
  • SAO/Smithsonian – At this time we cannot support or provide access for Smithsonian Astrophysical Observatory (SAO) staff and researchers. If and when we have an agreement and billing path, we will notify the SAO leadership.
  • OTHER – See our Other Institutions page for additional information

JOB TITLES

You will be asked to select a Job Title during signup. Your selection should match your appointment or employment type no matter your intended use.

  • STAFF – You are an employee of Harvard. This may include some special appointments. If you are paid by Harvard and are not a Postdoc/Researcher or Faculty member, this is likely the right choice for you. Lecturers and visiting scholars or outside faculty who are on a term appointment should also use this designation.
  • UNDERGRAD – You are an enrolled undergraduate working under a PI who belongs to one of the Affiliations above and who will approve/sponsor your account.
  • GRAD STUDENT – You are an enrolled graduate student working under a PI who belongs to one of the Affiliations above and who will approve/sponsor your account.
  • POSTDOC/RESEARCHER – Your are a researcher (post-doctoral or a researcher working in a similar capacity) with a PI who belongs to one of the Affiliations above and who will approve/sponsor your account. Harvard faculty who are simply collaborating with another PI should also use this designation to avoid triggering billing and vetting required for a new cluster lab group.
  • FACULTY – You are an appointed Harvard faculty member who wishes to establish your own cluster lab group. Faculty accounts have additional controls and privileges that are provided only to those with faculty appointments.
    PLEASE NOTE: Faculty signups require vetting and will take longer to process. A 33-digit billing code is required at signup. 
  • NON-FACULTY PI – You have a Harvard non-faculty PI appointment/PI rights. Non-Faculty PI accounts have additional controls and privileges that are provided with those appointments.
    PLEASE NOTE: Non-Faculty PI signups require vetting and will take longer to process. A 33-digit billing code is required at signup. 
  • EXTERNAL – You are an external collaborator working under a Harvard group or PI who belongs to one of the Affiliations above and who will approve/sponsor your account. If the account will be active for more than 90 days, the PI and user should work to obtain a Harvard “Person of Interest” appointment. The PI/Sponsor is responsible for the usage and conduct of any external collaborators. A Standard PoI appointment lasts for one year: PoI Guide

QUALIFICATIONS AND EXPECTATIONS

Except for External Collaborators, an active appointment or enrollment with Harvard University is required for access to Research Computing resources. Each account must be tied to an individual (account sharing is not allowed) and sponsored by a Harvard PI who has a lab group on the FASRC cluster. It is expected that when that individual no longer has need of the account, the lab or PI responsible for sponsoring their account will notify us of their leaving. This is especially important if the account incurs a charge (billing applies until we are notified to close an account) or has access to sensitive research data.  If it is necessary to extend a user’s access beyond their appointment/enrollment, accommodations can be made with PI/faculty approval.

An exception can be made in some cases to allow collaborators access to Research Computing resources and/or lab data. As with all accounts, PI/faculty approval is required. Please contact rchelp@rc.fas.harvard.edu for any questions surrounding collaborator access.

Please note: Sharing of accounts is not allowed and in direct violation of security policies. Shared accounts are subject to being immediately disabled and the PI/faculty member sponsoring the account notified.

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