Administrative Data Storage Options

FAS Research Computing offers a wide variety of storage offerings designed to help meet the needs of the Harvard research community. However, storage offerings provided by FASRC are intended to house only research data. For other data types, such as administrative data, general lab documentation, or finance information, we recommend utilizing one or more of the below storage options. While FASRC does not directly support or manage these tools, they are offered with support from Harvard IT.

• Google Drive (Administrative file storage)
  • Store, access, and share administrative files from any device, as data is stored in the cloud
  • My Drive is designed for personal documents to be shared individually. 
  • Shared drive is for collaborative files and folders owned at the team level.
  • Approved for Medium Risk Confidential (L3) data. 
  • Central Administration, GSE, HBS, HDS, HKS, and HMS (Quad), and HSPH require local approval for account requests.
  • Google Drive storage request form: This form can be used to request a new personal or shared Google Drive, or request additional storage space for an existing Google Drive. The default Google Shared Drive storage limit is 5 GB. Eligible users may request additional storage using the form. The requests will need to be approved by FAS, as they are currently responsible for the costs.
• Dropbox (Administrative file storage)
  • Secure data storage for faculty and research staff
  • Store, sync, and share data files in the cloud
  • Collaborate on documents with added version history
• Microsoft 365
  • OneDrive (Administrative file storage)
    • Store work-related administrative files
    • Share with colleagues within and outside of Harvard
    • Users have 2TB of file storage
    • Approved for Medium Risk Confidential (L3) data.
  • Sharepoint (Document management tool)
    • Secure location to store, organize, share, and access information 
    • Default of 25 TBs of expandable storage
    • Approved for Medium Risk Confidential (L3) data.
    • Can be shared externally with non-Harvard faculty and staff. 
    • Storage for Level 4 data is available upon request with restrictions. 
• Atlassian Confluence (Wiki web environment)
  • Website allowing users to create, edit, and publish content collaboratively through a web browser. 
  • Access can be given to individuals, groups, to the Harvard community, or to the public. 
  • Each page has its own URL, page history, access restrictions, file attachments, and comments.